Modified Block Business Letter

Modified block layout is quite common in business letters. It is traditional and quite popular.

Dixie suggests you have a look at it and you will instantly recognize the format.

Modified Block Business Letter Format

What is Different about Modified Block Business Letters?

Modified block business letters use a slightly different format from the full block business letters. In the modified block style the return address, date, complimentary closing and the signature line are slightly to the right of the center of the paper. Dixie recommends you to tab over to the center of the letter and not use Ctrl-E which would distort the block.

As Dixie has already mentioned, the return address has become uncommon for business letters, it is usually substituted by a letterhead.

A Great Presentation of a Modified Business Letter Layout Which Uses Materials from Dixie's Site

Below Dixie proudly presents... ta-dah!... the presentation which was made using materials from her site, actually from the very page you are now browsing.

Elements of a Business letter

On the full block business letter page Dixie has a description of all major parts of a business letter. Below she provides links to them for your convenience:

Letterhead (can be substituted with a return address in an individual to business letter)
Inside Address
The Body of the Letter
Complimentary Close
Signature Block

You can also visit a Business Letter Elements page to check out additional business letter elements. And read some more details about enclosures below (Dixie put them on this page because the sample letter above contains them).


Enclosure notations are usually typed two lines below the signature block and flush with the left margin. When more than one enclosure is involved, Dixie recommends to identify each of them by number; e. g., Enclosure 1, Enclosure 2.

In the letter above enclosure was identified in the body of the letter as well, in this case it might have been enough to type Enclosure below the signature block, but Gregory chose to reiterate it in the enclosure notation. As Dixie says, personal preferences should always be taken into account when you are writing a business letter, or any other piece of business correspondence.

Dixie Invites You to Practice Writing a Letter

Letter Generator

Dixie has found an interesting site where you can try out a modified block business letter generator. It generates perfectly the modified block format for you, the letter you will still need to write by yourself. Dixie had some fun playing with it and she hopes you will like it too.

There actually are two types of letters that can be generated, an indented letter to a friend or a modified block business letter.

When you are finished typing your business letter (which is your primary goal, isn't it?!), you can print it out directly from the letter generator.

A Few Words about Letter Writing in the UK

You know that Dixie's site is mostly focused on business correspondence in the US. But some of you might wonder about the UK ways.

The British business letter format is somewhat similar to a modified letter format above, but differs in some small ways.

To see for yourself try the letter writing excercise which is designed for children to practice writing a complaint letter the British way. It's good for adults too, Dixie assures you.

Related Topics

full block business letter indented business letter

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